HR Administrator (Part time)

General information 

START DATE:                                              01/01/2026

ActionAid Denmark is part of ActionAid International, a global federation working for social justice, gender equality, and the eradication of poverty. Together, we stand with more than 25 million people across 45 countries who are driving change in their own communities and beyond.

From headquarter in Copenhagen, we collaborate with colleagues and partners around the world to challenge inequality, strengthen civil society, and create lasting social and political change. ActionAid Denmark was founded in 1944 and has deep roots in community organising — from rebuilding Europe after World War II to empowering young people and women on the frontlines of today’s struggles for climate justice, equality, and democracy.

We are guided by feminist leadership principles — promoting equality, transparency, mutual respect, and care in everything we do. These principles shape both how we work internally and how we partner externally, ensuring that power is shared, voices are heard, and everyone can thrive.

At ActionAid Denmark, you will join a vibrant, value-driven organisation that combines a global reach with a strong Danish identity, and where every role contributes to building fairer and more sustainable societies.

You will be part of the People & IT team — a small, dedicated, and solution-oriented group of seven colleagues who support both our Danish office and international teams across the world.

Our goal is to make it simple, transparent, and meaningful to work and lead within ActionAid Denmark. We take pride in delivering excellent HR support, ensuring smooth administrative processes, and creating a great employee experience — whether a colleague is based in Copenhagen, Nairobi, or Amman.

We strive to live out our feminist leadership values by creating a culture of care, collaboration, and accountability. As HR Administrator – Expatriate Services, you will play a key coordinating role in ensuring that expatriate staff have a seamless experience, from payroll and contracts to relocation and compliance — enabling our global teams to focus on the change they create.

Tasks:

• Manage creditor invoicing and payments related to expatriate staff.
• Handle registration and processing of payroll transactions.
• Manage foreign taxation issues, including correspondence with authorities.
• Maintain accurate records of salary payments and expat-related expenses.
• Administer hosting agreements and contracts for expatriate employees.
• Support onboarding, relocation, and administrative arrangements for expats.
• Provide guidance and administrative support for expat benefits, allowances, and compliance.
•  Ensure data quality and reporting within HR systems (Mindkey, Lessor, Business Central, Continia).
•  Act as primary point of contact for expat employees on HR administrative matters.

Tasks:

•  Support the People & IT team with general HR administration.
•  Contribute to developing and improving HR processes related to international mobility.
•  Collaborate with finance and payroll teams to ensure accurate and timely reporting.
• Assist with ad hoc HR projects and organizational initiatives as needed.

· Ability to collaborate across teams and with international colleagues.

Nice to:

· Previous experience with NGOs or international organizations.

· Knowledge of Danish and international employment law related to expats.

· Experience in developing and documenting HR processes.

· Cultural awareness and the ability to support staff across different contexts.